We’re on the lookout for a dedicated planning team to kickstart the TiS Spring Fair, formerly known as the Cherry Blossom Fair.

In order to ensure the success of this event, we urgently need to assemble a small group of enthusiastic Spring Fair planners. This presents a unique opportunity for you to contribute to our community alongside fellow passionate parents, fostering connections that may last a lifetime.

These planning roles, already under the guidance of an appointed coordinator, aren’t entirely new; each position has been previously held by experienced volunteers from 2023 who are eager to share their insights, assistance, and advice.

If you had the pleasure of attending last year’s Cherry Blossom Fair, you’re well aware of the incredible experience it provided for our community. For those who haven’t yet experienced a TiS Fair, here’s your chance to come aboard and discover the magic firsthand!

Food Booths

This lead role is to oversee and coordinate the following:

Set and monitor food booth budgets
Liaise with the booth leads regarding budget & planning (they will recruit their own teams)
Organize with each booth lead to ensure all equipments are ordered
Liaise with the school as necessary for set up and planning

Donations for Online Silent Auction

This lead role is to work with a team (including volunteers from last years’ team) on the following:

Analyze and carefully select businesses from past records to contact for donation requests
Prepare letters/emails to send out for donation requests
Correspond with potential sponsors to collect donations
Catalog silent auction items for online launch
Set up the auction online, price point, and roll out
Coordinate prizes’ pickup and delivery to winners post online auction

Arts & Crafts

Review the feedback from the previous year and make adjustments accordingly
Purchase items if required with budget approval
Plan the layout and set the pricing structure for the activities
Plan to set up and man requirements for the Fair (e.g. number of volunteers required)

Games

Plan games aimed at PYP age children
Review the detailed template from the previous year and make adjustments accordingly
Purchase items if required with budget approval
Plan the layout and set the pricing structure for the games
Plan to set up and man requirements (e.g. number of volunteers required)

Bazaar – Used Books, Clothes, and Toys

This lead role oversees the following:

Coordinate donations from the community
Sort and store donated items leading up to the event
Plan the layout and set the pricing structure for the day
Plan to set up and man requirements (e.g. number of volunteers required)

Administrator

Attend the planning meetings and take minutes
Ensure all information is shared in a timely manner from the team to the relevant school staff, parents, and local community

Please contact us if you have any questions!

CONTACT